JOB SUMMARYEmpty heading

This position is a full-time Administrative Assistant with 1-3 years of relevant experience to support our business development and contracts team. The candidate must be detail-oriented, organized, reliable, and have a strong desire to learn.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Plays a key role in supporting the implementation and adoption of a new CRM system/client information database
  
• ­Collects, organizes, and uploads marketing and client data into CRM system
  
• ­Develops guides for basic database workflows and processes
  
• ­Performs quality control checks on data
  
• Provides day-to-day management of CRM system and ensures content is accurate and up to date
  
• Provides administrative support to business development and contract activity
  
• Supports the development and maintenance of marketing materials, including proposals, qualifications statements, presentations, website content, social media posts, and reports

SECONDARY DUTIES AND RESPONSIBILITIES

• Performs background research for target opportunities and clients
• Activates as a part of the Grants team when needed
• Supports marketing and pursuit planning meetings
• May develop charts and graphs and provide basic formatting support and template development to ensure consistency across internal and external communications regarding grants and contracts.

JOB LOCATION

Candidate may choose one of our office locations: NE Portland, Beaverton, Gresham, Oregon City, Oregon; or Vancouver, Washington

SUPERVISORY RESPONSIBILITIES 

This position has no supervisory responsibilities. 

QUALIFICATIONS

• A.A., B.A., or B.S. in communications, business, marketing, journalism or related degree field or equivalent work experience.
  
• Microsoft Office Suite, Excel Computer skills in word processing, spreadsheets, and database management
• Excellent organizational and time management skills
• Strong attention to detail and desire to learn
• Flexibility and adaptability to work independently and/or with a team as dictated by projects 

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree (B.A.) from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. 

SKILLS

• Ability to read, analyze, and interpret documents. Ability to respond effectively to the most sensitive inquiries or complaints.
• Very organized, detail-orientated, fast, and comfortable with various software programs and technology including Microsoft Suite products. Ability to provide accurate data entry and review forms to ensure data is submitted.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

None. 

Vaccination Requirement

All current employees are required to be fully vaccinated against COVID‐19 by October 18, 2021, as mandated by the State of Oregon unless a reasonable accommodation is approved as a result of a medical or religious exemption.

• You must provide proof of COVID-19 vaccination or exemption prior to start date. New employees must show they've had both doses of the Pfizer or Moderna COVID-19 vaccines (or one dose of the Johnson and Johnson vaccine) and are 14 days past the final dose prior to start date. 

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance
• Work from home

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The employee must regularly lift and/or move up to 10 pounds. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is frequently required to stand; walk; use hands to handle, or feel and stoop, kneel, crouch, or crawl. The employee is occasionally required to reach with hands and arms and climb or balance. 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.